Meeting Notes/20131015

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Member Meeting Oct 15th[a]


PROPOSALS

  • Increase membership dues by $10/mo from Nov-Jan to meet expenses

Lead: Martin Bogomolni

  • Hackerspace Teaching Contract

Lead: Chad Franke Details here

  • Hackerspace Teacher's Pay

Lead: Chad Franke Details here

  • Approve & Fund Project: Install High Bay T5HO lighting across #303 (The Big Room)

Lead: Danny Miller

  Approve up to $682 for High Bay T5HO lighting across #303 (The Big Room). Cheaper option will be taken if viable.
  Alternate: approve $479 for 4x S&SL 6-tube fixtures (this is the cheapest option, but project will have to be nix'ed if for some reason this supplier or product doesn't pan out)
  Alternate: approve $257 for a minimal increase, 2x 6-tube S&SL fixtures
  • Organization of Yon Hackshelfe

Leads: Paul Bonser & Yama Ploskonka Deferred until next meeting due to time constraints. Roll-call

       We have 18 member of 55 present, quorum is 18

Discussion: member rate adjustment (Lead: Martin) Membership Rate Adjustment for Q4/2013 Proposal:

  * Our revenue isn't meeting our expenses.
  * It is unlikely that other revenue streams will meet our needs until the end of the quarter.
  * Cash flow will be a serious problem for the hackerspace throughout the fourth quarter.
  * We pay our leases and rents on the last Friday of the month, to make sure we pay by the 1st as required
  * There will not be enough money in the bank to pay the rent OCT, we will have to pay after the 1st.
  * I suggest we increase dues by $10 to meet the $1975/mo loss. ( $1675 / 178 = $9.410 )




Background on Current Budget: We have spent over $20k this month, much of this is composed of one-time expenses because of our buildout in 306. We don’t have a Q4 budget, but we have a projected estimate on the budget page. Our recurring expenses: ~$10k - Our recurring income: $8200/month, actual losses $1500/month C1 was $20,600 all of this has been spent (it’s gone) For details: http://www.atxhackerspace.org/index.php?title=Budget&oldid=5793 (Note the short-term shortfall) Martin proposes an additional temporary fee of +$10, raising all membership rates, added to auto-pay for a period of three months. Contracted rates (EG yearly and corporate are locked in)

       On the investment side we are looking for C1 funds for expansion of the space.
       There will be a meeting tomorrow (Oct 16, 2013) for C1 discussion/presentation
       Cash flow is a severe problem, we’ll face credit default by Nov 14th if we don’t catch up
       Q: Don’t we need more money to make up for those people who don’t pay?
       A: I’ve taken that into account with this proposed raise.

Ralph proposes that we make some professional t-shirts as propaganda Clio: Also, if this is a make-or-break for some members, others of us might be able to pay for another’s increase where funds are lacking. I would offer to pay $30 to any one member having difficulties for the three month increase, if that helps.

       Martin: Possible, off topic right now. To wrap on budget - we need income now.
       Derek: As a contrarian opinion, we might lose enough members that this accomplishes nothing.
       Martin: This is the only way we’re going to find out, and unfortunately at this point it’s necessary.

Proposed: an additional temporary fee of +$10, increasing all per-member dues by $10 for a period of three months. Contracted rates (EG yearly and corporate) are locked in. Sending out to Helios: All in favor 18, opposed none MEETING extended Proposal: Teacher standard pay (Lead: Chad)

       The standard model of pay is 50% split between instructor and space, capping at $35/hour
       This pay rate will have exceptions, but if this rate is over these terms it will have to come to membership vote.
       If the proposed rate is under, this will have to come to the board. For example, if some teachers waive their fees or request the Hackerspace to charge less for specific classes, it would have to come to the board.
       Teacher pay will be first and fifteenth. All teachers are independent contractors.

Proposed pay item for instructors: itemized here to be sent for vote All in favor 18, all those opposed 0 Proposal: Teacher contracts (Lead: Chad) ATX hackerspace has the right to terminate a teacher/contractor for any reasons No teacher contractor can be contracted for greater than 20 hours per week. This proposal before the membership suggests simply presenting this contract to a lawyer. The teacher must be vetted prior to course listing. General liability will be covered by the space. The Hackerspace will not require teachers to get additional coverage. Any additional coverage will be up to the teachers. Proposed: This contract be formalized by a lawyer All in favor 18, all those opposed 0


Extension of 10 minutes Lighting proposal (Lead: Danny)

       The lighting conditions in the dirty shop area is poor. Maximum lighting is 50 lux.
       Office lighting is 300-500 lux. This lack of lighting is hurting curb appeal and safe utility of the space.

Discussion of how much this will cost, explanation as before:

  • Approve up to $682 for High Bay T5HO lighting across #303 (The Big Room). Cheaper option will be taken if viable.
  • Alternate: approve $479 for 4x S&SL 6-tube fixtures (this is the cheapest option, but project will have to be nix'ed if for some reason this supplier or product doesn't pan out)
  • Alternate: approve $257 for a minimal increase, 2x 6-tube S&SL fixtures
       note from Matt: On the scaffolds, 90 lumens per watt for $49 bucks
       These lights are dual-ballast, so they have three modes for power saving reasons


Q: Can we pay for this? A: No… but since it is under $500 we can have people kick in funds


Contingent upon funding validated by both Danny Miller and Martin Bogomolni The board approves this expense and will confirm.



[a]admin: This is still raw infordump, it's probably confusing